Contract Staff (Senior), Secretary / Junior BPM, Technology and Operations

Business Function Group Technology and Operations (T&O) enables and empowers the bank with an efficient, nimble and resilient infrastructure through a strategic focus on productivity, quality & control, technology, people capability and innovation. In Group T&O, we manage the majority of the Bank's operational processes and inspire to delight our business partners through our multiple banking delivery channels. Responsibilities Provide effective secretarial and administrative support to the Managing Director Organize and coordinate Managing Director and department meetings; Provide logistical support for all meetings, conference calls, and events Facilitate, prioritize and manage calendar/ schedule to ensure smooth arrangements of appointments and activities. Prepare meeting agendas and materials; Ensure timely distribution of materials prior to all monthly meetings and quarterly Board meetings Follow-up with action items discussed during meetings Provide travel support including VISA application, travel claims, maintaining travel records, preparing itineraries and managing meeting schedules for overseas trips Read and analyze emails and reports to determine their significance and distribute to relevant stakeholders accordingly Receive and screen visitors and incoming calls in a professional and friendly manner Assist in related projects, liaising with internal and external stakeholders, including coordinating and managing the logistics for offsite meetings and conferences Ensure that the latest management reports are uploaded and provided to the Managing Director Leverage cross-team engagement for enhanced department communication and co-ordination Assist in departmental technology â€" for example establish and update sharepoints, distribution groups, Intranet etc Provide expertise to enhance powerpoint presentations and spreadsheets for better communication / use Requirements Minimum Diploma holder, with at least 5 years of secretarial and administrative experience. Experience working with senior management is preferred Independent, strong planning and organisation skills, meticulous and ability to multi task while working under pressure Good time-management skills with ability to prioritise tasks assigned Effective listening, communication and interpersonal skills Good team player Highly proficient in all Microsoft applications (Excel, Word and Powerpoint) related systems Apply Now We offer a competitive salary and benefits package and the professional advantages of a dynamic environment that supports your development and recognises your achievements.